Using a hard drive shredder comes with a lot of responsibility, so make sure you are following the right protocol. Click here for four mistakes to avoid.
Anyone who works with sensitive data understands the importance of protecting your clients. Even though the use of paper is still perhaps frighteningly popular, the 21st century has seen a massive amount of documentation move to the hard drive.
With that migration comes the need for efficient and foolproof hard drive destruction. Like paper shredders before them, hard drive shredders are now a necessary facet of many offices.
Unfortunately, many businesses don’t know the protocol for hard drive destruction. Here are 4 common mistakes to avoid when using a hard drive shredder.
Not Using a Hard Drive Shredder
While not technically a mistake, if you don’t use a hard drive shredder you are missing out on quite a few benefits.
Many businesses are content to have an employee smash old hard drives with a hammer, thinking that will be enough to destroy any data. Sadly, this is not the case.
Even after wiping a hard drive, recovering data from one is surprisingly easy for a would-be data thief. While it’s tempting to avoid the investment and just take a DIY approach, any business looking to be HIPAA, FACTA, or GDPR compliant needs to avoid this temptation like the plague.
Not Getting The Right Shredder For The Job
Like with anything, you have to have the right tools for the job. There are a variety of different shredders, from massive industrial shredders to shredders for an office setting.
It’s very likely you fall into the latter category. For those purposes, you should have a shredder that can handle everything from USB to solid state drives.
Whatever your needs, make sure you’re doing the necessary research and getting the shredder you really need.
Not Wiping Data First
Truthfully, there will be an extremely small chance of anything surviving the process of shredding, but one can never be too safe.
Human and technical errors happen. It’s just a fact of life. To ensure the highest degree of security, make sure you’re wiping your devices before shredding them, even if it seems silly or redundant at first glance.
Not Following Proper Protocols
As can be expected with something as sensitive as personal data, there are stringent protocols in place to ensure data is properly disposed of. Depending on what your business specializes in, where you’re located, etc., there might be different rules to follow. Make sure to familiarize yourself with them.
Also, make sure you’re not shredding your hard drives too early. Certain data has to be retained for a specific period of time before it can be disposed of.
Furthermore, don’t stockpile devices and hard drives to be shredded at a later date. Data disposal needs to be done in a timely fashion. Not doing this potentially makes a data thief’s job much easier than it should be.
Get The Shredder You Need
Hopefully, it’s clear how crucial a hard drive shredder is in the modern world. If you’re in the business of sensitive data, this is a must-have.
But don’t fall prey to the easy mistakes listed above. Find out exactly what you need and how to get it by getting a consultation today.